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200 Construction Management Administration: <br />201 CONSULTANT will prepare a Progress Pay Estimates for work performed by Contractor. Under the provisions of this <br />contract up to a total (3) invoices shall be prepared. These will be completed once CONSULTANT and Contractor have <br />reached agreement on estimate quantities. <br />202 CONSULTANT will prepare up to (6) Weekly Statement of Working Day reports. <br />203 CONSULTANT will monitor Contractor and Sub- Contractor's employment documentation for adherence to contract <br />requirements. Monitoring will include: <br />A. Maintaining Employment Documentation Log. <br />B. Collecting, reviewing and approving (or rejecting) Requests to Sublet. <br />C. Collecting Certified Payrolls to verify that they meet contract wage requirements. <br />D. Collecting Statements of Intent to pay prevailing wages. <br />E. Collecting Affidavits of Wages Paid. <br />204 CONSULTANT will review and respond to Requests for Information (RFIs) submitted by the Contractor. Responses will <br />include technical interpretations ofthe drawings, specifications, and Contract Documents. The CONSULTANT will update <br />the RFI Log as RFIs are submitted and resolved. <br />205 CONSULTANT will monitor issues that may eventually have impacts to the project budget or schedule. These issues will be <br />documented. Information included in the Log will be <br />A. An assigned number that will be used to track each issue separately. <br />B. The date the issue became known. <br />C. A description of the issue. <br />D. An estimate of the lowest cost necessary to resolve the issue. If resolution creates an overall decrease to the budget, this <br />amount would be negative. <br />E. An estimate of the highest cost necessary to resolve the issue. <br />F. An estimate of the issue's impact on Working Days. <br />G. A summary of project documents that relate to the issue. <br />H. Comments relating to the issue. <br />206 CONSULTANT will prepare Change Orders and will include the CITY in the process of Change Order negotiation and <br />preparation. Items tracked using the Issue Log may eventually become Change Orders. CONSULTANT Change Order work <br />will include: <br />A. Scheduling and conducting negotiation meetings. The CONSULTANT will create and distribute meeting agendas and <br />minutes. <br />B. Preparation of independent Engineer's Estimates. <br />C. Compilation of Change Order back -up. This will include, but is not limited to: <br />i. Engineer's Estimates <br />ii. E -mail correspondence <br />iii. Extra Work Orders from Contractor <br />iv. Design Change Documents <br />v. Meeting Minutes <br />D. Preparation of Change Order Justifications. (1 change order included in cost) Justifications will include: <br />i. A description of the change. <br />ii. An evaluation of what is required by the Contract. <br />iii. An explanation as to why a Change Order is necessary. <br />iv. Descriptions of considered alternatives to a Change Order. <br />v. The reasons for entitlement; why the work cannot be paid for under the existing contract. <br />vi. The names of those that approved the Change Order. <br />vii. An evaluation of impact to Working Days. <br />viii. Change Order back -up. <br />E. Writing the Change Orders and providing them to CITY for edits and/or concurrence. <br />F. Obtaining the necessary signatures for execution once concurrence has been given by the CITY. <br />G. Maintaining the Change Order Log. <br />CA revised : 1 -2013 <br />Page 7 <br />108 <br />