2017-05-16 Finance Minutes - Laserfiche WebLink

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FINANCE COMMITTEE Meeting Minutes City Council Finance Committee May 16, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Kathy Hougardy, Thomas McLeod Staff: David Cline, Bob Giberson, Gail Labanara, Jay Wittwer, Peggy McCarthy, Vicky Carlsen, Sherry Wright, Craig Zellerhoff, Laurel Humphrey CALL TO ORDER: Chair Seal called the meeting to order at 5:34 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. Public Safety Plan: Purchase of Fire Administration Vehicles Staff is seeking Council approval to purchase three Ford Utility Interceptor SUVs in the amount of $168,748.56. This will be the first purchase related to the Public Safety Plan, and it is under the 2017 Fire vehicle and equipment budget of $180,000.00. Counci[member McLeod expressed appreciation that using the same vehicle as the Police Department is a cost - effective measure with regard to fleet maintenance. UNANIMOUS APPROVAL. FORWARD TO MAY 22, 2017 COMMITTEE OF THE WHOLE. B. 2016 Financial Results Staff presented the year -end 2016 Financial Results report. Total general fund revenues exceeded total expenditures by $437K and the ending fund balance is approximately $11.84 million, or $200K higher than the City's conservative estimate during the biennial budget development process. The local economy remains strong and the City's financial outlook is positive. This report will also be delivered to the full Council at a future meeting. DISCUSSION ONLY. C. Budget Process Improvements As follow up to information requested by the Committee at its April 18, 2017 meeting, staff presented on different budget models, including priority- based, incentive, participatory, and zero -based in addition to an overview of the current process. The current budget process is a hybrid which primarily includes "incremental" and "budgeting for results" models, but also includes other strategies. One example of how the City incorporates "zero- based" budgeting is in travel and capital purchases. One particular area that staff hopes to improve for 2019 -2020 is in the use of performance measures, which if used effectively offer transparency into how government is meeting its goals. The Government Performance Consortium is doing a lot of work on this topic and is expected to recommend standards to local jurisdictions.