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Page 2 <br />b. Monitor the construction Contractor's conformance to schedule and require <br />revised schedules when needed. Advise City of schedule changes. <br />4. Progress Meetings. Lead regular (usually weekly) progress meetings with the <br />construction Contractor, including City pre- construction meeting. Prepare weekly <br />meeting agenda and meeting notes, and distribute copies to attendees. Track <br />outstanding issues on a weekly basis. <br />5. Manage Submittal Process. Track and review, or cause to be reviewed by other <br />appropriate party, work plans, shop drawings, samples, test reports, and other data <br />submitted by the construction Contractor, for general conformance to the Contract <br />Documents. Submittals will be forwarded initially to the City for review, and only <br />those unable to be approved by City staff will be forwarded to the Designer for <br />review. <br />6. Record of Materials. Provide Record of Materials indicating anticipated material <br />approvals, material compliance documentation, and materials testing requirements. <br />Maintain records of material compliance documentation received and advise of any <br />known deficiencies. <br />7. Prepare weekly statement of working days and distribute to the City and Contractor. <br />8. Manage RFI (Request for Information) process. Track and review /evaluate, or <br />cause to be reviewed /evaluated by other appropriate party, RFIs. Manage <br />responses to RFIs. <br />9. Change Management. Evaluate entitlement, and prepare scope, impact, and <br />independent estimate for change orders. Facilitate resolution of change orders. <br />10. Monthly Pay Requests. Review payment requests submitted by the construction <br />contractor. Review with City and construction contractor, and recommend approval, <br />as appropriate. <br />11. Evaluate construction Contractor's Schedule of Values for lump sum items. Review <br />the Contract Price allocations and verify that such allocations are made in <br />accordance with the requirements of the Contract Documents. <br />12. Assist the City in the investigation of malfunctions or failures during construction. <br />13. Record Drawings. Review not less than monthly, the construction Contractor's <br />redline set of contract plans. Maintain a CM Team set of conformed drawings <br />tracking plan changes, location of discovered anomalies and other items, as <br />encountered by the CM team. Use these markups to check the progress of the <br />Contractor - prepared Record Drawings. <br />14. Document Control. Establish and maintain document filing and tracking systems, <br />following City guidelines and meeting funding agency requirements. Collect, <br />organize, and prepare documentation on the Project. <br />a. One hard copy of files will be kept in the Project field office. <br />0 <br />