TIC 2017-09-26 Item 2A - Purchase - Asset Management System for Public Works Department

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Info Memo Page 2 FISCAL IMPACT The cost to implement Lucity is $132,800 with $60,000 as a one-time perpetual software licensing purchase for unlimited number of users. The remaining cost of $72,800 includes project management, installation, configuration, implementation, and training for both administrator and production users. The ongoing maintenance costs after implementation is 20% of the original licensing cost, or $12,000 which is renewable annually and subject to an increase not to exceed 2.5% per year. The impact to the budget will be $132,800 in 2017, and $12,000 in 2018 and subsequent years. This is far below the current budgeted allotment for an Asset Management System and would allow remaining funds to be focused on supporting the advancement as needed (hardware, additional integrations, build out of GIS layers, maintenance resources, report customizations). The budget below is the remaining funds available as there is currently a GIS database contract with David Evans that will continue through 2018. Each of the three enterprise funds will be charged equally at $44,266.67 for the Lucity contract. Lucity Asset Management Water Fund, page 70 Sewer Fund, page 86 Surface Water Fund, page 109 Total Contract $ 132,800.00 $ 132.800.00 2017 Remaining Budget $ 67,000.00 50, 000.00 60, 000.00 $ 177.000.00 RECOMMENDATION Council is being asked to approve the Lucity Asset Management contract for $132,800, with ongoing maintenance costs, for Water, Sewer and Surface Water and consider this item on the Consent Agenda at the October 2 Regular Meeting. Attachments: Scoring Matrix 2017 CIP, pages 70, 86, & 109 License and Service Agreement with Exhibits htlps://tukwilawa.sharepoinl.com/sites/IandTS/AMT/Shared Documents/Info Memo Lucity 092217.docx 2