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DEPARTMENT: Mayor (03)
<br />FUND: General
<br />RESPONSIBLE MANAGER: Christy O'Flaherty
<br />Description
<br />DIVISION: City Clerk
<br />FUND NUMBER: 000
<br />POSITION: City Clerk
<br />The purpose of the City Clerk's Office is to provide to the public a point of access for specific municipal
<br />service functions as the official records depository and archivist for the City. This office manages the
<br />retention and retrieval of all official City records, oversees administration of City Council meetings,
<br />including agenda coordination and development and preparation of the official minutes. Other
<br />responsibilities include oversight of the imaging system, automating legislative history, public records
<br />requests, providing reception and telephone answering services for the City, recording contracts and
<br />agreements, issuing pet licenses, and providing notary services. City Clerk staff also participate in local,
<br />state, and international associations relative to their positions.
<br />Expenditure Summary
<br />Mayor - City Clerk
<br />Expenditures By Type
<br />Actual
<br />Budget
<br />Percent Change
<br />2016
<br />2017
<br />Projected
<br />2018
<br />2018
<br />2019
<br />2020
<br />2018-19
<br />2019-20
<br />Salaries & Wages
<br />$ 363,556
<br />$ 343,663
<br />$ 398,249
<br />$ 413,905
<br />$ 432,667
<br />$ 449,592
<br />4.53%
<br />3.91%
<br />Personnel Benefits
<br />153,399
<br />159,823
<br />175,348
<br />179,020
<br />187,230
<br />195,790
<br />4.59%
<br />4.57%
<br />Supplies
<br />10,161
<br />9,364
<br />10,391
<br />12,308
<br />12,308
<br />12,308
<br />0.00%
<br />0.00%
<br />Services
<br />166,443
<br />142,952
<br />144,378
<br />174,220
<br />158,220
<br />158,220
<br />-9.18%
<br />0.00%
<br />Capital Outlays
<br />56,700
<br />-
<br />-
<br />-
<br />-
<br />-
<br />0.00%
<br />0.00%
<br />Expenditure Total
<br />$ 750,259
<br />$ 655,802
<br />$ 728,366
<br />$ 779,453
<br />$ 790,425
<br />$ 815,910
<br />1.41%
<br />3.22%
<br />Expenditure Detail - Salaries and Benefits
<br />Salaries are based on actual costs for existing positions and include a cost of living adjustment per
<br />contract agreements.
<br />Mayor's Office - City Clerk
<br />Position
<br />Description
<br />2018
<br />FTE
<br />2019
<br />FTE
<br />2019 Budgeted
<br />Salaries Benefits
<br />2020
<br />FTE
<br />2020 Budgeted
<br />Salaries Benefits
<br />City Clerk
<br />1
<br />1
<br />$ 120,159 $ 42,514
<br />1
<br />$ 127,770 $ 45,001
<br />Deputy City Clerk
<br />1
<br />1
<br />74,849 28,017
<br />1
<br />79,048 29,541
<br />Admin Support Technician
<br />1
<br />1
<br />61,589 37,790
<br />1
<br />63,101 39,376
<br />Admin Support Coordinator
<br />2
<br />2
<br />141,070 71,617
<br />2
<br />144,673 74,531
<br />Extra Labor
<br />35,000 7,292
<br />35,000 7,341
<br />Department Total
<br />5
<br />5
<br />$ 432,667 $ 187,230
<br />5
<br />$ 449,592 $ 195,790
<br />79
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