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INFORMATIONAL MEMO <br />Page 2 <br />Proposed New Policy: GF-6 <br />The City Council shall receive an updated list of all contracts every quarter, including the <br />amount, responsible department, scope of work, and expiration date. <br />At the October 15, 2018 Regular Meeting, Council President Seal received Council consensus <br />to consider adding a policy similar to the City of Renton's wherein the City Council receives a <br />quarterly report listing all contracts. Staff recommends that all Councilmembers receive this <br />report at the same time rather than linking it to the individual Councilmember voucher review <br />process. The City Clerk's Office manages all contracts for the City and would be responsible <br />for generating this report on a quarterly basis within 10 days of the end of each quarter. The <br />report could be delivered electronically and in hard copy. Staff proposes implementing this <br />practice beginning with the 1st Quarter of 2019. <br />All of the proposed changes are described as follows: <br />Policy FP-1 <br />Updates title of referenced document <br />Policy FP-2 <br />Updates title of referenced document <br />Policy FP-3 <br />Updates title of referenced document <br />Policy FP-4 <br />Revises to align with current Council preferred practice of Council <br />Committees approving capital grant applications requiring a local match. <br />Adds requirement that exceptions to Capital Improvement Program projects <br />require Committee approval. <br />Policy FP-7 <br />New policy requested by 2017 Finance Committee to streamline the <br />process required by Tukwila Municipal Code 3.32,040, "Unbudgeted <br />Equipment or Fixed Asset Items." <br />Policy FP-8 <br />Renumbered <br />Policy FP-9 <br />Renumbered and clarifies Enterprise Fund <br />Policy FP-10 <br />Renumbered and clarifies Enterprise Fund <br />Policy GF-6 <br />New policy requested by City Council on October 15, 2018 <br />RECOMMENDATION <br />Staff is seeking discussion and feedback on the proposed revisions, particularly the new Policy <br />FP-7. While this was originally discussed in November 2017, this resolution is updated on the <br />biennial budget schedule and can be added now if there is still Committee and Council support. <br />If the Committee is ready to move forward, a recommendation on this item can go to the <br />November 13 Committee of the Whole meeting for further discussion. <br />ATTACHMENTS <br />Draft Resolution <br />74 <br />