Equity and Social Justice Commission Bylaws (January 2018)

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The public shall be notified of the preliminary agenda for the forthcoming Commission meeting by posting a copy of the agenda in the City's Digital Records Center. Article VI Rules of Meetings A. Quorum At all Commission meetings, the presence of the majority of the currently seated members constitutes a quorum. A quorum is required for the Commission to take any action. B. Rules of Procedure The current edition of Robert's Rules of Order Newly Revised shall provide the basis for meeting structure and official decisions shall be made by motion and vote of the Commission. C. Meeting Decorum To provide a fair and efficient forum for the conduct of business at Commission meetings the following rules of decorum shall be observed: 1. No person shall address the Commission without first obtaining recognition from the chair. 2. The Commission may allow comments from members of the public attending Commission meetings by permission of the Chair or majority vote of the Commission members present. 3. If there are a large number of people who wish to speak at a meeting the Chair may limit each speaker to 3-5 minutes of speaking time. If a speaker is representing an organization, the Chair may grant that speaker an additional 5 minutes of speaking time. 4. Once a member of the public has spoken in regard to a specific matter before the Commission, he/she shall not be recognized to speak again until all persons wishing to speak have first been given the opportunity to do so. 5. To aid in the creation of accurate meeting minutes all speakers should provide their first and last name each time they address the Commission. 6. Commission meetings will generally begin at 5:15 p.m. or as indicated on the public notice. Meetings will continue until the agenda items have been completed or until 7:00 p.m. whichever comes first. Continuation of a meeting beyond 7:00 p.m. requires approval of a motion to extend by a majority vote. If no motion is approved the Chair will continue the meeting to a specific date. D. Voting In instances where a vote is called for or required, the present majority is sufficient to act (provided a quorum is present). Each member shall have one vote and no proxies shall be allowed. Present members may abstain. The Chair may vote on any issue and shall vote in the event of a tie. No action is taken if the Chair votes and the tie continues. A majority vote shall carry and minority opinions may be formally included in the minutes. Page 6 of 7 ESJ By -Laws