CSS 2020-11-23 Item 1B - Update - Fire Department Third Party Analysis

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INFORMATIONAL MEMO Page 4 CPSM Exhibit A — Scope of Services • Review the City's 2020 and 2019 " Memos to Council" and analyses of Fire Department costs and services for background information of the past ten to fourteen years of expenses and service levels as listed here: 1. May 20, 2020 Memo to Council re: Fire Department 1st Quarter Budget Report 2. May 18, 2020 Coronavirus Response Update: Fire Staffing and Calls for Service 3. August 21, 2019 Memo to Council re: Tukwila Fire Special Operations 4. August 7, 2019 Memo to Council re: Update Fire Department Fee Schedule 5. August 7, 2019 Memo to Council re: Sources of Revenue for Fire Departments 6. July 17, 2019 Memo to Council re: Fire Budget Discussion — Service Levels 7. May 22, 2019 Memo to Council re: Fire Budget Discussion • Conduct virtual interviews with a minimum of the following people/positions/ groups ( if multiple members from any group below avail themselves but cannot be interviewed due to time or other constraints, City Administration will select the participant(s)): 1. Tukwila Mayor 2. Tukwila City Councilmembers a. Can be conducted in groups or individually, at each member's discretion 3. Tukwila City Administrator and Director of Finance, collectively 4. Tukwila' s Director of Human Resources 5. Tukwila Fire Chief 6. Tukwila Fire Chiefs Assistant 7. Each of the three Tukwila Fire Battalion Chiefs in Suppression, collectively 8. Fire Department' s Administrative Battalion Chief 9. Tukwila Fire Marshal 10. Tukwila Fire Department Training Captains a. To be conducted as a group if both are available 11. Two Captains from Tukwila' s Fire Department Suppression Division, to be identified by the City a. Then a follow-up with one Captain's crew, as a group 12. A representative from King County's Medic ALS Program 13. A representative from Tukwila' s Payroll team that is directly responsible for working with the Fire Department 14. President (or other member of executive team if President is unavailable) from Tukwila Fire Department's Union • Review the Fire Department's current practices and use of leave and overtime in the department and provide recommendations for resolving excess expenditures. This analysis should include review of the following: 1. Use of sick leave, long-term disabilities, shift changes, training, and other uses. This review will include an analysis of payroll data (regular, Kelly, vacation, sick, overtime, etc) and trends for the various functions within the Department and provide recommendations for optimization and improvement as well as areas of concern. 2. If data from other Fire Departments become available and is provided to Consultant by the City, compare these findings with regional and national trends. This review should cover at least the last five years. 3. The sick leave use study should also include a review of up to fourteen years to capture the data for the 48/96 vs Modified Detroit schedules which took place January 2008. https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/Council Agenda Items/Fire/InfoMemo - Council Update 11-23.docx 6