FIN 2021-04-12 Item 1A - Ordinance/Resolution - New Rules of Procedure of the Tukwila City Council

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Existing TMC Provisions proposed for Deletion TMC 2.04.080(C) and 2.04.090 These sections describe City Clerk staffing and administrative procedures for processing agendas. VIII. Public Records Compliance A. Compliance VIII(A) 1. Each Councilmember is responsible for complying with laws that govern public records. 2. Paper and electronic records that relate to the functional responsibility of the recipient or sender as a public official constitute a public record, which is subject to public inspection in accordance with RCW 42.56. 3. Councilmembers should send and receive messages related to City business through the City's email system 4. Emails and/or text messages transmitted through personal accounts and devices are public records and must be retained accordingly. 5. Councilmembers shall not communicate in any electronic format with another Councilmember during a Council meeting. 6. Social media posts are a public record. Wherever possible, posting should contain links directing users back to the City's official website for in-depth information, forms, documents, or online services necessary to conduct official City business. 7. Public records created or received by a Councilmember will be transferred to the Legislative Analyst for retention by the City in accordance with retention requirements under state law. 8. Public records that are duplicates of those in the possession of City staff, such as meeting agendas, are not required to be retained. New Existing TMC Provisions proposed for Deletion TMC 2.04.080(C) and 2.04.090 These sections describe City Clerk staffing and administrative procedures for processing agendas. TMC 2.04.110(C)3 This describes an outdated practice that does not make sense in the context of current workflow and agenda procedures. Councilmembers must give direction in public meetings, and if there is an issue that an individual Councilmember would like the City to consider, they may seek consensus during a meeting. Removing this would not interfere with that right. TMC 2.04.110(D) The City Council President has the authority to approve the Committee of the Whole and Regular Meeting agendas, which includes providing input into the amount of time given to specific items. Calling this out specifically seems unnecessary. TMC 2.04.120(6)1 TMC 2.04.120 combines speaking procedures for the City Council and for the public in the same section, which is totally inappropriate. Subsection B is outdated and does not match current public comment procedures or best practices. The new draft Rules of Procedure separates public comment into its own section and provides better description on how it works. TMC 2.04.120(6)4 This section is not appropriate or in alignment with current laws and best practices pertaining to First Amendment rights. The new draft Rules includes a section about how to handle interruptions in the Council Chamber.