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TO: <br />FROM: <br />Thomas McLeod, Mayor <br />Public Works Department - Pete Mayer, Interim Director <br />INFORMATIONAL MEMORANDUM <br />Transportation and Infrastructure Services Committee <br />Pete Mayer, Interim Public Works Director <br />BY: Adib Altallal, Utilities Engineer <br />CC: Mayor Thomas McLeod <br />DATE: July 19, 2024 <br />SUBJECT: Large Meter Water Replacement - Purchase <br />Project No. 92340101 <br />Purchase Agreement <br />ISSUE <br />Approve the purchase agreement of eleven Sensus Large Water Meters from Ferguson. <br />BACKGROUND <br />Water meters provide the City accurate information about usage and potential leaks. Each water meter <br />has a useful life of 10 to 15 years. As meters reach the end of their useful life, tracking of water usage <br />and leakage becomes less accurate. The City might be missing out on a large revenue or even in rare <br />cases overcharging customers. As technology advances, replacing old meters becomes even more <br />essential. <br />DISCUSSION <br />The City uses Sensus water meters due to their reliability and availability. The City entered into a sole - <br />source agreement with Ferguson as they are the only supplier of Sensus meters in the region. With <br />smaller water meters, such 1", City crew performs that work routinely. The City is looking to replace two <br />8" meters, seven 6" meters, and two 4" meters at large businesses throughout the City. Since it is a <br />like -for -like replacement, the City crew will attempt to perform the work in-house to save a large sum of <br />money. The requested amount of $123,531.27 is strictly for the purchasing of those water meters; no <br />labor is included in that cost. <br />FINANCIAL IMPACT <br />The purchase agreement is for $123,531.27. The project costs are within budget and are 100% funded <br />by the water enterprise fund. <br />Ferguson Meters Cost <br />Cost Estimate <br />$123,531.27 <br />2023-2024 Budget <br />$200,000.00 <br />RECOMMENDATION <br />Council is being asked to approve the purchase agreement with Ferguson in the amount of <br />$123,531.27 for the purchase of two 8" meters, seven 6" meters, and two 4" meters as part of the Large <br />Meter Water Replacement Project and consider this item on the Consent Agenda at the August 5, <br />2024, Regular Council Meeting. <br />Attachments: 2023 CIP, Page 61 <br />Ferguson Quote <br />Resolution 1864 <br />47 <br />