Planning Commission Bylaws (October 23, 2025)

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B. Special Meetings Special meetings may be held by the Commission subject to notice requirements prescribed by State law. Special meetings may be called by the Chair in conjunction with the Secretary, the City Council, or the Mayor. Special meeting called shall state the subject(s) to be considered and no subject other than those specified in the notice shall be considered. No special meetings shall be scheduled between November 15th and the end of the year. The agenda for a special meeting need not conform to the Order of Business in Section C of this Article. C. Order of Business The order of business for each regular meeting of the Commission shall be as follows: 1. Call to Order 2. Roll Call 3. Approval of the Agenda 4. Approval of Minutes 5. General Public Comment 6. Unfinished Business 7. New Business 8. Staff Announcements 9. Adjournment D. Public Comment The Commission shall provide opportunities for the public to comment on Commission business: 1. General, Non-public Hearing Related Comment: Public comment on general, non- public hearing related items is provided for during all regular meetings. o Such public comment shall be written and, if provided to the Secretary of the Planning Commission prior to 5:00 p.m. the day before the Commission meeting, will be forwarded to Commissioners for their information. o If such comment is received less than 24 hours prior to the Commission meeting, staff will hold the comment and forward it to the Commission for information at a following meeting. o No oral or written comment will be accepted unless permitted by the Commission, as described in Article VI, section D. 2. Public Hearing Comment: Comments for items being considered at public hearings. o Written comments relating to items being considered at a public hearing should be provided by email, regular mail, and/or hand delivery to the Secretary of the Planning Commission prior to 5:00 p.m. the day before the public hearing. Any comments timely received will be forwarded to Commissioners and City Staff for their information. o During the public hearing, both written and oral comment relating to the items being considered by the Commission may be provided. o Comments provided outside of these parameters will not be considered part of the public record for the item being considered at the public hearing. Last Updated 10/23/25 Page 7 of 10