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ARTICLE VI - RULES OF MEETINGS <br />A. Absences <br />Members should contact the Secretary to confirm their attendance at a meeting by the Monday of <br />the meeting week. Absence from more than three (3) consecutive Commission meetings may be <br />cause for removal. Members shall communicate with the Secretary as soon as they know they <br />will be unable to attend a meeting. Members may request that an absence be excused if they give <br />at least 24 hours' notice to the Secretary. In the event of an emergency, the member may request <br />their absence be excused with less notice. <br />B. Quorum <br />At all Commission meetings, the presence of the majority of the currently seated members <br />constitutes a quorum. A quorum is required for the Commission to take any action. <br />C. Rules of Procedure <br />The current edition of Robert's Rules of Order Newly Revised shall provide the basis for meeting <br />structure and official decisions shall be made by motion and vote of the Commission. <br />D. Meeting Decorum <br />If audience dialogue becomes disruptive, the Chair may recess the meeting or request that the <br />meeting be adjourned. <br />E. Conflict of Interest and Appearance of Fairness for Quasi -Judicial Actions <br />The appearance of fairness doctrine is a rule of law that requires government decision -makers to <br />conduct quasi-judicial hearings and make quasi-judicial decisions in a way that is both fair in <br />appearance and in fact. Any member of the Commission who, in their opinion, has an interest in <br />any matter before the Commission that would prejudice their actions shall so publicly indicate <br />and shall step down, leave the hearing room and refrain from voting and any manner of <br />participation with respect to the matter in question so as to avoid any possible conflict of interest <br />or violation of the appearance of fairness. <br />If a member of the Commission or their immediate family has a tangential interest in the matter <br />at hand but does not think that this would prejudice their opinion, the member should publicly <br />disclose this interest on the record prior to the start of the hearing and allow persons to challenge <br />their participation in the hearing. If so challenged, the member shall step down, leave the hearing <br />room and refrain from voting and any manner of participation with respect to the matter in <br />question. If not challenged, the member may participate. <br />If a member of the Commission has had ex-parte communication with either proponents or <br />opponents of the project, the member shall place the substance of the written or oral <br />communication on the record, make a public announcement of the content of the communication, <br />and allow persons to challenge their participation in the hearing. If so challenged, the member <br />shall step down, leave the hearing room and refrain from voting and any manner of participation <br />with respect to the matter in question. <br />Last Updated 10/23/25 Page 8 of 10 <br />