Planning 2012-03-22 Minutes - Board of Architectural Review - Osterly Park Townhomes

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BAR Hearing Minutes March 22, 2012 lots must be established. One of the phasing criteria is that all phases must be able to stand alone without relying on future phases to meet code requirements. Phase I does not include rear yard landscaping, so in the event that Phase II does not occur Phase I would not meet the rear yard landscaping requirements. In addition, there is no room for guest parking on the site or street. Staff recommends approval of the Preliminary Plat with the original ten conditions, and the three new conditions as listed on page 17 and 18 of the March 12, 2012 Staff Report. Design Review: Major modification changes are proposed to the design of Phase I in the event that Phase II is not constructed. A six foot high wood perimeter fence would be constructed to enclose Phase L The locations of the mailboxes were approved on the Phase II site. Therefore, a new mailbox needs to be included on the Phase I site until Phase II is constructed. Rear yard landscaping is required for Phase I to meet the landscaping requirements. Additional guest parking will be a condition of the major modification approval, to be added as part of Phase I and removed when Phase II is constructed. Staff recommends approval of the Design Review with the original five conditions, and the six new conditions as listed on page twelve of the March 12, 2012 Staff Report. Commissioner Alford asked for clarification on the following; when the determination would be made for the fence to be constructed, and when would the landscaping on the south side be determined and completed. She also inquired on the amount of units that a subdivision is required to have in order for Board of Architectural Review (BAR) to occur: The fence shall be constructed, and landscaping complete prior to final approval of Phase I. Review before the BAR occurs when a subdivision has at least ten lots with an associated Design Review. Commissioner Shumate asked when the condominiums would be removed from the project site, and whether the guest parking will be paved or gravel. He also asked if there is a limit on the timeframe between developing Phase I and Phase II: The condominiums will remain during Phase I development. The guest parking will be paved. From the date of the Preliminary Plat approval, the applicant has five years to receive final plat approval. If Phase II is not developed after five years the applicant can apply for an extension. After expiration of the extension period, a new application would need to be submitted. Commissioner Hundtofte inquired whether the five year timeframe for development will affect condition number three regarding constructing a fence if Phase II is not constructed. He asked what would be the timeframe for constructing the fence: The perimeter fence would be constructed as part of Phase I development, and a portion of it would be removed when Phase II is developed. For clarity, staff suggested amending condition number three to read: `as part of Phase I development a perimeter fence shall be constructed.' Commissioner Hansen commented that condition number three needs to be amended. He asked clarifying questions regarding the Preliminary Plat approval, the timing of Phase I and Phase II development, and suggested being mindful of the timeframe for the construction of the southern fence. The applicant's intent is to sell and develop the first eight townhomes before developing Phase IL Therefore, there would be a time lapse between developing Phase I and II. Commissioner Strander inquired on the number of available guest parking if both Phases are completed. There will be 12 parking spaces. Page 2 of 3