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DocuSign Envelope ID: E0B3D4C5- 9003- 4A18- A350- 475309BE8BB1 <br />Revised 10-21 -2014 <br />b. http: / /www.dol.wa. qov/ vehiclereaistration /externaldaps.html and are incorporated herein and /or by <br />reference: <br />• Attachment A, General Terms and Conditions (required reading and compliance); <br />• Attachment B, Agency Access Request (420 -201) (required to be completed and retum to DOL <br />with signed Contract); <br />• Attachment C, Employee Access /Change Request (420 -205) (required to be completed and <br />return to DOL with signed Contract); <br />• Attachment D, Data Security Requirements (required reading and compliance); <br />• Attachment E, Destruction of Data (for completion and return to DOL upon expiration or <br />termination of Contract). <br />b. Take all steps necessary to ensure the application is accessible and used only by authorized <br />personnel to accomplish their official job functions. <br />c. Require each employee accessing the DAPS application to register with SecureAccess Washington <br />(SAW). <br />d. Have the ability and is responsible to cancel each Users SAW account. <br />e. Ensure that information will not be shared, duplicated, or re- disclosed. <br />f. Obtain necessary forms (numbers 420 -201, 420 -205) from the DAPS website at <br />http://www.dol.wa.gov/vehiclerepistration/externaldaDS.html. <br />Notify DOL in writing of employees who are eligible for access to the DAPS system using the DAPS <br />Employee Access/Change Request (420 -205) form incorporated herein by reference. <br />h. Be responsible to immediately notify DOL in writing of any changes to the access eligibility by using <br />the DAPS Employee Access/Change Request (420 -205) form incorporated herein by reference. <br />Update and submit to DOL annually for accuracy and accountability for continued access to DAPS. <br />i. Ensure the Contractor, employees, and agents will maintain the confidentiality of vehicle and driver <br />records by: <br />• protecting their account numbers and passwords; <br />• regularly changing passwords, by instructing users to change their password every 90 days, as <br />recommended for security enhancement and by using hard to guess passwords; particularly <br />when there are changes in personnel; <br />• instituting penalties for misuse of data; and <br />• ensuring that employees are familiar with the provisions of this Contract. <br />With a written request to DOL, USER may be allowed to obtain hard copies of records, as <br />authorized in RCW 46.12.635, RCW 46.52.120 and RCW 46.52.130. <br />4. PROHIBITED USE OF DATA <br />Contractor Shall <br />a. Ensure that information will not be shared, duplicated, or re- disclosed. <br />b. Not use any information for personal purposes and /or benefit. Any use of the application by persons <br />other than employees of the USER or for purposes other than to accomplish the USER's official job <br />functions is grounds for immediate termination of this Contract as provided herein. <br />c. Not sell or otherwise distribute any vehicle or driver record information, e.g. name, addresses, driver <br />license number, social security number, etc. All exceptions to the above must be pre- approved in <br />writing by the Director of DOL, or the Director's designee, setting out any limitations or conditions to <br />which the approval is subject. Such written approval must be granted by the DOL prior to the <br />requested use of, or release of, the information that is subject to the exception. <br />g. <br />DAPS Use and Disclosure Contract Page 3 of 4 2/6/2015 <br />