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Commute Trip Reduction/Green Initiatives: Commute Trip Reduction Program incentives: ORCA cards,
<br />incentives for carpoolers and walkers/bicyclists.
<br />Ordinance, Resolution & TMC Development: Legislation creation and review, amending and repealing
<br />documents, ongoing TMC development, administration.
<br />Council Legislative Support: Oversees and coordinates with city staff in preparation for City Council
<br />meetings; Provide information to Council for their deliberation. Support and implement Council policy
<br />decisions. Also collects and monitors agenda items for Committee and Council meetings.
<br />City Clerk Division Administration: Invoice payment, timecards, staff mtgs, Firemen's Pension Board,
<br />budgeting, supplies, copier costs, printing, training & travel, Administration.
<br />City Property Development and Management: Coordinating development and managing specific city
<br />owned properties including the following:
<br />• HealthPoint Health and Wellness Center
<br />• Newporter site
<br />• Tukwila Village
<br />Meeting Coordination, Scheduling, and Facilitation: Organizes and conducts meetings for city staff as
<br />needed. Admin Team, bi-weekly meetings, retreats, cross -departmental teams.
<br />Boards, Commissions and Committees: Provides support to City Boards and Commissions by assisting
<br />with appointments and monitoring terms of appointment and training requirements. Receive applications
<br />and compiles memo for Mayor, schedule interviews, as requested, maintains a roster with all appointees
<br />and expiration dates, send memos for approved appointment for city council agenda, issue press
<br />releases, send thank you, regrets and/or congratulations letters to residents.
<br />Essential Public Services: Accept claims, litigation appeals, petitions. Conduct bid openings, notary
<br />service, pet licensing, general counter inquiries, point of sale, central switchboard, mail distribution,
<br />research. Maintain logs and databases.
<br />Internal Communications: Share the vision for the city administration, pertinent news, and other
<br />information. Assist other departments in the strategy, organization, coordination and implementation of
<br />inter -departmental city activities and programs. Make recommendations effecting change in programs,
<br />policy and established practices for communications.
<br />Personnel: Appointment of Department Directors/staff members as outlined in the municipal code; advise
<br />Human Resources on personnel issues; review grievances per union contracts.
<br />Conferences/Training: Represent the City at Conferences and receive training to stay current with the
<br />latest developments, skills, and new technologies available. Handle registration and travel arrangements
<br />(flight, hotel, transportation, meals, registration, etc.) for Mayor, City Administrator, and Government
<br />Relations Manager and Executive Assistant.
<br />Legal/Public Notices: Legally required OPMA notices, publication, advertising bids, RFPs, RFQs, Special
<br />Meetings, Ordinance Summaries, Risk Mitigation & Compliance.
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