TIS 2023-08-07 Item 2B - Contract - S 149th & S 150th St Watermain Replacement Design and Construction Management with WSP

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TASK 1.0 GENERAL ACTIVITIES Subtask 1.1 Project Coordination The CONSULTANT shall provide project management and communications between the CONSULTANT team and the CITY (assumed duration is 9 months with an advertisement date in March 2024). The CONSULTANT shall perform project administration and management tasks as follows. The CONSULTANT shall perform project administration and management tasks as follows. 1. Prepare and submit monthly invoices, including a tabulation of hours expended, broken down by each major task for 9 months. 2. Prepare monthly progress reports providing the status of the budget, an estimate of earned value, and summary of project issues, if any, requiring corrective actions. 3. Prepare and update project schedule periodically as circumstances require or as requested by the CITY. The project schedule shall be developed using Microsoft Project. 4. Prepare subconsultant agreements for two (2) firms. 5. Perform ongoing subconsultant coordination. For estimating purposes, it is assumed four (4) hours per week on average will be spent coordinating with subconsultants. 6. Maintain all contract -required documentation, including yearly updates for insurance, billing rates, approved overhead rates, etc. for WSP and subconsultant firms. Deliverable(s) • Monthly progress report and invoice (one PDF copy) • Updated project schedules, if required (one PDF copy) • Updated contract forms and certifications, if required • Subconsultant Agreements (one PDF copy each) Subtask 1.2 Subconsultant Coordination The CONSULTANT shall spend time necessary to manage subconsultants throughout the project including reviewing invoicing, attending meetings, coordinating subconsultant deliverables, and reviewing subconsultant materials. Subtask 1.3 Meetings and Coordination Project Team Meetings. The CONSULTANT shall facilitate biweekly internal project team coordination meetings during the project. A total of eighteen (18) team meetings are anticipated over a period of nine months. Meetings shall be approximately 1 hour in duration and shall be attended by an average of three CONSULTANT team members, including one of the CONSULTANT's project management staff and two project engineering staff. Coordination Meetings with CITY Staff. The CONSULTANT shall participate in monthly coordination meetings with CITY staff. A total of nine (9) CITY coordination meetings are City of Tukwila S 149th St to S 150th St Water Main Replacement WSP, 202311491 Tukwila, Washington July 20 Page 1 of 16